Opening ProSmat Stories...

Intelligent Merit Lists

Performance Insights

Lesson Timetabling

Exam Scheduling

A unified infrastructure map

Empowering forward-thinking institutions across Kenya and East Africa

National Senior Schools
Extra-County Senior Schools
Sub-County Senior Schools
Junior Secondary Schools
Primary Schools
TVET Schools
Colleges
Private Academies
Teacher Training Colleges
Our Mission

Why Institutions Trust ProSmat

Smart Analytics

Real-time performance intelligence.

Data Security

Bank-grade encryption.

Rapid Engine

Zero downtime speed.

Professional Modules

Exams Analysis

Finance Suite

Library System

Lesson Timetable

Exam Timetable

Students ID Cards

Lesson Attendance

Virtual Meeting

ProSmat AI

Teacher Resources

System walkthrough

Explore System Core Features

Academic Suite

Automated Exams & Performance Analysis

Save hundreds of teacher hours. Instantly generate professional subject-wise broadsheets, individual student report cards, and grade-distribution charts with a single click.

  • Class & Stream Merit List generation
  • Automated grade breakdown and mean score tracking
  • Direct SMS results dispatch to parents
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Automated Exams & Performance Analysis
Administrative Suite

Transparent Fee Management & Auditing

Ensure complete financial transparency. Track school fees, generate dynamic physical and digital receipts, manage school spending, and view balance sheets instantly.

  • Flexible fee structure allocations per class/student
  • Real-time fee payment status and balance monitoring
  • Track structural school expenditure lists
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Transparent Fee Management & Auditing
Planning Suite

Collision-Free Timetable Generator

Avoid lesson clashes and unassigned hours. Design optimized schedules for teaching staff and exam sessions automatically, keeping workloads evenly distributed.

  • Automatic warning notifications on double-bookings
  • Workload limit metrics per teacher
  • One-click PDF downloads and print-friendly timetables
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Collision-Free Timetable Generator
Communication Suite

Real-Time Parent & Student Portals

Bridge the communication gap. Give parents secure, on-demand mobile access to report cards, fee statements, daily class attendance logs, and school announcements.

  • Unique login credentials for parents and students
  • Direct secure messaging between school staff and home
  • Download historical academic reports and statements
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Real-Time Parent & Student Portals
Customer Stories

Voices of Our Partners

Silas Okeyo

ProSmat has simplified our termly academic tracking. Generating clean stream-wise broadsheets, individual student report cards, and mean deviation performance charts now takes minutes instead of days.

Silas Okeyo

Director of Studies (DOS) — St. Paul's Aoch Muga Senior School
Zachariah Wekesa

Our entire school budget allocation has achieved complete clarity. Tracking fee collections, generating digital receipts, and managing operational expenses has eliminated errors entirely.

Zachariah Wekesa

Deputy — St. Peter's Lwanga-Botwa Senior School
Aggrey Omondi

Scheduling teacher lessons and exam slots is no longer a logistical challenge. ProSmat’s smart clash-free timetabling system prevents double-booking issues instantly.

Aggrey Omondi

Director of Studies (DOS) — Nyakome Friends Senior School
Antony Wafula

Bulk SMS notification logs have significantly improved our home-to-school engagement channels. Parents instantly receive performance and attendance alerts right on their phones.

Antony Wafula

Deputy — Njukini Senior School
Naibei Willie

Marking student library loans and managing catalog distributions is now seamless. The barcode database maintains exact tracking of textbook records.

Naibei Willie

Director of Studies (DOS) — Cheptonon Comprehensive School
Richard Obano

Registering student records and producing dynamic identity cards directly within the local database has saved our administration considerable resources.

Richard Obano

Director of Studies (DOS) — St. Peter's Got Agak

150+

Active Institutions

120k+

Enrolled Students Managed

99.99%

System Uptime Record

500k+

Parent Notifications Sent

Experience ProSmat

Book a Free Demo

Help & Support

Frequently Asked Questions

YES. We can schedule an on-site visit to demonstrate how the platform performs in real time at your institution and address any queries from your administrative board.
YES. ProSmat is hosted on secure, high-performance cloud servers, ensuring uninterrupted 24/7 access from any location using any web-enabled device.
Yes, absolutely. We provide hands-on, end-to-end training sessions for all designated school staff (including administrators, finance managers, and teachers) to ensure a smooth transition to our platform.
Yes. We provide pre-built templates enabling quick import of existing records (such as names, admission numbers, parents' mobile numbers) from any standard Excel spreadsheet file.
Data privacy and security is our primary focus. ProSmat utilizes banking-grade, TLS encrypted connection tunnels alongside secure databases configured with daily cloud backups.
The Minds Behind ProSmat

Meet The Visionaries

Njoga Calvince

Njoga Calvince

CEO & Founder

Pioneering multi-tenant architecture to simplify school management.

Edna Akinyi

Edna Akinyi

Head of Finance

Ensuring seamless integration of Finance and Administrative modules.

John Talam

John Talam

Systems Architect

Lead technical architect ensuring security and high performance.

Get in Touch

Contact Us

Contact Info

Our Location

Homabay - Kisii - Kisumu, Kenya

Phone Number

+254 723 586 296

Email Address

info@prosmat.co.ke
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